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Group Business Coordinator

Information Technology, Office Support
Amsterdam area
Contracting
1611

The organisation

Our client is a global technology leader providing products and solutions to millions of companies and individuals. Their culture is founded on a growth mindset, focused on managing and developing the best talent. You can make a real difference here by supporting their mission to empower people across the globe.

Key responsibilities
Support the day-to-day operations for the office.
Manage the coordination of workspace assignments, equipment management and general office supplies.
Time planning support for senior members of the team.
Understand and help to implement rhythm of business (ROB) in line with recognized patterns, and proactively takes action on business cadence.
Manage all logistics for internal meetings/events, off sites, appraisal meetings, morale events, team all hands meetings, and celebration events. Co-ordinating room bookings, catering, venue selection, queries, agenda management, minutes, actions, and material preparation.

Act as a point of contact for triaging operational enquiries to the relevant teams.
Travel and expense support for senior members of the team.
Partner with HR to on-boarding/offboard incoming and outgoing employees, interns, etc.
Maintain relevant aliases and distribution lists.
Manage local morale budget.
Process visitor requests. Handle pre, during and post visitor logistics.
Process lecture requests. Handle pre, during and post lecture logistics.
Ensure awareness and compliance of administrative operations policies and procedures.
Partner with support staff across the business sites to ensure consistent experiences.
Requirements
A self-starter with the ability to anticipate needs and act ahead of direct guidance in a fast-paced environment.
Effective written and verbal communications skills.
Maintain the confidentiality of highly sensitive material with tact and professionalism.
Desire to take on big challenges and the ability to see the big picture as well as the details.
Ability to react with appropriate urgency to situations and requests.
Attention to detail with competent problem-solving and troubleshooting skills.
Proficient cross-team collaboration and organisational skills.
Consistently demonstrates a can-do, customer-service attitude.
Approachable and can maintain a calm and focused approach under pressure, within short time constraints, and in relatively ambiguous and complex situations.

Relationship building skills.
Proficiency with Microsoft productivity software, including Word, Outlook, PowerPoint, Excel, and Teams meetings.
2+ years in an administrative, project management, business support or customer service role (or equivalent) in a fast paced and complex environment.

Anastasiia Svyrydova

Recruitment Consultant
Want to know more about the possibilities? Contact us.
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